Pre-Registration Checklist
  1. Overview: The Trackwrestling Registration System allows wrestlers to pre-register for your event online. Links can be placed on any webpage to the Trackwrestling Registration System for your event. The Trackwrestling Registration System collects the standard fields, and also allows you to customize additional fields special to your registration. The Trackwrestling Registration System can be set up to have wrestlers pay when they get to the event, pay online with a credit card, or both. You control the divisions, weight classes, cut off time, and the entry fees. Below are instructions on how to get set up.
  2. Click here to watch an overview video that covers how to setup and activate a pre-registration.
  3. Go to http://www.trackwrestling.com
  4. Click 'Pre-Registration' in the left menu to get to the pre-registrations page.
  5. Find your pre-registration and click on the (Admin Login) link to login.
  6. NOTE: If there is another pre-registration/tournament that you have done in the past or is setup like you want this setup, you can use the "Importing" link to do this setup work extremely quickly.
  7. Set the registration limit(s)
    1. Click "Pre-Reg Limits".
    2. Change the Pre-Registration limit number
    3. Click [Save]
  8. Set the deadlines that will be used
    1. Click "Deadlines".
    2. Set the date times and click [Save Date/Times]
  9. Add the divisions that will be used
    1. Click "Divisions/Weights".
    2. For each group/division you would like to add
      1. Click [Add Group]
      2. This is where you can set the pre-registration and onsite fees.
      3. Click [Add]
      4. After adding a group, you can still change the entry fees by clicking on them if you like.
      5. You MUST set the date of birth ranges which is the range of D.O.B.'s that are eligible for that group.
        • The D.O.B. range determines which divisions a wrestler is eligible for during registration when they enter their D.O.B.
        • The D.O.B. ranges can overlap
        • The start D.O.B. should be earlier than the end D.O.B.
        • To change them, click on the current values (most likely still ???)
  10. Add the weight classes to the groups/divisions
    1. Click "Divisions/Weights".
    2. For each group/division listed
      1. Click on the group name
      2. This is where you will add all the weight classes that will be part of that division.
      3. You must add at least 1 weight class per division, even if you call it 'N/A' because this is a required field during pre-registration, and therefore wrestlers need an option to select.
      4. Click on [Add Weight Class]
      5. Enter the weight class name and the max weight allowed for that weight class and add it.
  11. Click "Data Fields" at the top of the page and setup the fields you want to include in registration.
  12. Click "Basic Info" at the top of the page and fill out all necessary information on that page.
  13. To view/test the Trackwrestling Registration System you set up
    1. Go to http://www.trackwrestling.com/registration
    2. You can view the Trackwrestling Registration System and test a registration by clicking on your registration.
    3. You can login to the Trackwrestling Registration System as an admin by clicking on 'Admin Login'.
  14. The Trackwrestling Registration System is a separate system from the tournament operation system, and therefore you need to import the wrestlers from the Trackwrestling Registration System into your event once registration completes:
    1. Login to your event as an 'Administrator'
    2. Click "REGISTRATION" in the left menu.
    3. Click "Pre-Reg"
    4. That page displays the default mapping of fields from the Trackwrestling Registration System into your tournament.
    5. The top row is fields from the Trackwrestling Registration System
    6. The bottom row is fields from the tournament
    7. You can change the default mapping by changing the drop down boxes, but you should only do this if you know exactly what you are doing
    8. Select if you want to import paid, not paid, or both types of entries.
    9. Click on the [Import] button.